Executive Summary
Citycloud Technology presents a comprehensive, integrated ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) platform, engineered specifically for the modern educational institution. This all-in-one system, Citycloud ERP+CRM, is designed to automate administrative tasks, streamline academic processes, enhance financial control, and foster improved communication between school management, staff, students, and parents.
Moving beyond disparate software and manual record-keeping, our solution unifies every critical department onto a single, secure, and cloud-based platform. This proposal outlines the robust capabilities of our system, structured into intuitive modules, to demonstrate how we can support your school in achieving operational excellence, data-driven decision-making, and an enhanced educational environment.
We offer flexible pricing to suit your budgetary needs, including a 5-day free trial to experience the platform’s transformative potential firsthand.
Comprehensive Module Overview
Dashboard
Student Management
Academic Management
Finance & Accounting
HRM
CRM
Dashboard
A personalized, role-based homepage providing real-time KPIs, quick links, notifications, and graphical summaries of critical data (e.g., today’s attendance, pending fees, upcoming events).
Dashboard Overview – Showing widgets for attendance, finance summary, and calendar
Key Features:
- Customizable widgets for different user roles (Admin, Teacher, Parent)
- Real-time Key Performance Indicators (KPIs)
- Graphical data representation (charts, graphs)
- Notification center for alerts and announcements
- Mobile-responsive design for access on any device
Additional Key Modules
Schedules & Calendar
Academic timetables, resource booking, and institutional events.
Library Management
Book catalog, issuance/return tracking, and fine management.
Sick Bay
Student/staff health records, medication tracking, and visit logging.
Tickets & Helpdesk
Internal support request system for IT, maintenance, and administration.
SmartDocs
Centralized digital repository with version control and access permissions.
Citycloud AI
Predictive analytics, smart data entry, and automated insights.
Demo link
Demo admin login
Username: admindemo
Password: Salman@2024A
Demo parent login
Username: 0712360143
Password: 0712360143
Pricing & Payment Terms
We offer straightforward, all-inclusive pricing to ensure predictable budgeting. All plans include initial customization, data migration support, training, and standard ongoing maintenance.
Term License
KES 12,000 per term
Ideal for short-term commitment. Covers one academic term (3-4 months).
- Full system access
- All modules included
- Basic support
MOST POPULAR
Annual License
KES 30,000 per year
Recommended – Most cost-effective subscription model.
- Full system access
- All modules included
- Priority support
- 2 training sessions
Monthly Subscription
KES 4,500 per month
Maximum flexibility with monthly billing. Cancel anytime.
- Full system access
- All modules included
- Basic support
- Monthly billing
Lifetime License
KES 250,000 one-time
One-time payment for unlimited lifetime access to the system.
- Permanent system access
- All modules included
- Premium support for 3 years
- Unlimited training sessions
Payment Terms
- Free Trial: 5-day full access trial period available
- Subscription Plans (Term/Annual/Monthly):
- First payment upon go-live
- Subsequent payments in advance of renewal period
- Lifetime License:
- 50% upon signing of agreement
- 50% upon system go-live and acceptance
Implementation Timeline
| Day | Activities |
|---|---|
| Day 1: Setup & Configuration | System setup, branding customization, initial configuration, data migration |
| Day 2: Training & Go-Live | Administrator training, user training, system go-live, support initiation |
Total Implementation Time: 2 Days
Post-Implementation: 30 days of included premium support followed by standard support plan
Next Steps
- Schedule a Demo: Book a personalized walkthrough of the system
- Start Free Trial: Begin your 5-day full access trial
- Customization Workshop: Joint session to tailor the system to your needs
- Agreement Signing: Formalize the partnership with Citycloud Technology
- Implementation Kickoff: Begin the 2-day implementation process
We are confident that Citycloud ERP+CRM is the definitive solution to propel your school‘s administrative and academic management into the future.
We look forward to the opportunity to partner with you.
Citycloud Technology
+254787425540, +254704747329
info@citycloudtech.com | citycloudtech@gmail.com
www.citycloudtech.com
Proposal ID: CCS-EDU-
© 2017-2026 Citycloud Technology. All rights reserved.
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